Policies

Faxaflóahafnir sf. is a port management company and landowner. The company focuses on quality related matters and continuous improvement.


Faxaflóahafnir (Associated Icelandic Ports) is a port-based company and landowner that focuses on being a leader in environmental issues and constantly endeavouring to improve its operations, such as by adding to the environmental awareness of its employees, customers and service providers. The operation of undertakings and individuals within Faxaflóahafnir sf. grants such entities certain rights. Such rights, however, also involve obligations, including environmental issues, that are important to fulfil.

  

The company owns and operates commercial ports and facilities and places importance on ensuring that its organisation and operations conform to development plans and the company’s policies regarding the environment.

Faxaflóahafnir is determined to adopt environmental practices for its operation, with the goal of reducing any negative environmental impact from its operations. This entails knowing, monitoring and following developments and managing important environmental aspects in the operation of the company and providing information on achievements and conditions. A certified environmental management system will be established in accordance with the ISO 14001 standard. This will ensure that Faxaflóahafnir will improve its performance in environmental issues on an ongoing basis.

Faxaflóahafnir’s environmental policy involves meeting all requirements laid down in law and regulations and enforcing the guidance provided by the government and owners in environmental matters.

Associated Icelandic Ports’ main priorities in environmental matters are as follows:

1. To contribute to climate change matters

Climate change matters are a topical issue, and a response is needed to reduce air pollution. In this regard, Associated Icelandic Ports must make its own direct contribution and also make it possible for port customers to achieve positive objectives. Associated Icelandic Ports’ policy is as follows:

* To reduce fuel consumption and seek fuel economy as much as possible, thereby reducing emissions from its activities.

* To seek to influence and co-operate with owners and operators to reduce their environmental impact.

* To develop quayside infrastructure to promote energy exchange between port customers.

* To work towards carbon neutrality by planting trees, prioritising local land.

2. To reduce the impact and prevent the harmful effects of pollution

The sea in port areas is under pressure from ships and land activities, and efforts are being made in pollution protection, focusing specifically on water quality. Data and expertise are being collected on possible instances of pollution which may be linked to port activities, including light and sound pollution, air pollution (i.e. airborne dust, soot, odours), land pollution and sea pollution. Action is taken to act upon findings. Associated Icelandic Ports’ policy is as follows:

* To work on reducing the impact of the port on neighbours and the surrounding environment.

* To take measures in those areas where Associated Icelandic Ports has direct control and ascertain the contribution Associated Icelandic Ports can make towards the state of the sea in port areas run by the company and neighbouring areas.

* To make a concerted effort to ensure that customers and partners comply with requirements on pollution protection.

* To identify possible risks of pollution accidents, prevent them as far as is possible and maintain equipment and response places to minimise consequences and accidents.

* To learn from our own experience and that of others.

3. To reduce waste and correctly channel waste generated

Information is kept on waste generated, and the impact of such waste on the environment and the climate is reduced. Associated Icelandic Ports’ policy is as follows:

* To find methods and working procedures which do not generate waste and sort any waste that is generated, by channelling reusable and renewable material in a cost-effective manner.

* To improve utilisation ensuring that nothing is wasted, such as by means of active chemical farming.

* To follow safe waste-treatment procedures.

* To ensure that channels are available to receive waste generated by port users and visitors and deposit it in accordance with the law and regulations.

  1. To organise operations so that they yield economic benefits and respect environmental considerations

A port is the basis for habitation, employment and economic activity which brings benefits to society through transport efficiency and reduced environmental impact. A transport hub in the immediate vicinity of major markets shortens transport routes and reduces climate impact. Associated Icelandic Ports’ policy is as follows:

* To create an organisational set-up based on the economic and environment benefits to society and the company.

* To keep in mind the impact on nearby habitation and the interaction of the harbour with its neighbours. To ensure that the appearance of buildings and state of the surrounding environment is as good as possible. To continue to work on providing access and opportunities for outdoor living.

* To make as best use of the land as possible and offer job opportunities on port land, e.g. for food operations, fisheries, industrial activities and tourism, taking into account environmental requirements.

* To organise traffic within port areas in co-operation with municipal authorities and the Icelandic Road and Coastal Administration, taking into account environmental impact.

5. To minimise the environmental impact of works

To work systematically to analyse the environmental impact of works and prepare work taking such impact into account. Associated Icelandic Ports’ policy is as follows:

* To ensure that consultants, contractors and partners are aware of the relevant requirements and commit to meeting them.

* To follow up on works and ensure that environmental requirements are met.

6. Exemplary orderliness

Orderliness in port areas, port land, costs, quays and sea must constantly be improved. Associated Icelandic Ports’ policy is as follows:

* To enforce rules on orderliness in ports, at sea and on quays and ensure as far as is possible that dirt and pollutants are not brought into port areas from boats and ships.

* To co-operate with tenants and site owners on orderliness and exert influence to eradicate work practices with undesirable effects on the surrounding area.

* To take measures to protect the area, e.g. from animals causing dirt and inconvenience.

7. Taking account of environmental considerations when using buildings and facilities

To organise use of buildings taking into account environmental considerations. Associated Icelandic Ports’ policy is as follows:

* To ensure that the necessary utilities are available in ports so that cold water, hot water and drainage are accessible.

* To ensure that electrical connections on port quays are as available as possible and are used.

* To ensure that fuel deliveries and reception of waste oil are safe and environmentally friendly.

Approved by the board of Faxaflóahafnir sf.
February 10th, 2017

Gísli Gíslason, Port director

 

 

Guiding principle

 

Faxaflóahafnir (Associated Icelandic Ports) bases all its operations on equal rights and rejects any discrimination based on gender and other unjustified criteria. In accordance with the Act on the Equal Position and Equal Rights of Women and Men No. 96/2000, Faxaflóahafnir undertakes to operate in accordance with this equal rights programme. The Port Director is responsible for ensuring that the policy is complied with and makes sure that it is presented to all employees each year. The Equal Opportunities Programme and equal rights views of Faxaflóahafnir shall be reviewed every three years.

 

Wage equality

 

Equal pay and equal rights shall be guaranteed for equivalent positions, and wage decisions are to be made in accordance with the effective equal pay policy and equal pay system of Faxaflóahafnir. The company undertakes to adopt criteria for the determination of wages and other benefits that ensure that positions are rewarded in accordance with their value, irrespective of gender or other unjustified criteria. Legal requirements must at all times be met when determining wages.

 

Equal pay policy of Faxaflóahafnir

Faxaflóahafnir (Associated Icelandic Ports) is a port management company and landowner which attaches great importance to being a workplace that recognises the true value of its employees. The equal pay policy of Faxaflóahafnir is an integral part of the company’s wage policy and takes account of the ÍST 85:2012 standard on equal wage management systems and the appropriate laws and regulations. The company’s equal rights policy involves meeting all requirements laid down in law and regulations and enforcing the guidance provided by the government and owners. The company undertakes to adopt criteria for the determination of wages and other benefits that ensure that positions are rewarded in accordance with their value, irrespective of gender or other unjustified criteria.

 

 

Points of emphasis regarding the right to equal pay are as follows:

 

  • Pay equal wages and provide equal terms for similar or equally valuable jobs irrespective of gender or other unjustified criteria.
  •  Promote improvements that encourage the systematic employment of equal pay rights.
  • Comply with legal requirements and other requirements that relate to employee wage terms.

 

 

 

Objectives Action Responsibility Time frame
To identify any unjustified wage differences between genders and abolish such difference.

Adoption of the ÍST 85:2012 standard and equal pay certification.

 

Port Director and Quality Manager June 2019, annual review thereafter.
Systematic review of wage differences by analysis. Human Resources Manager and Payroll Officer Each year in May.
Encourage improvements.

Internal audits and management review of equal pay system. Managers undertake to maintain continuous improvements, monitor measures and respond to unexplained wage differences and other deviations that come to light during the review of the equal pay system.

 

Port Director and Managers Each year in May.

 

 

Recruitment and career development

 

Jobs within Faxaflóahafnir shall be equally accessible to all, irrespective of gender or unjustified criteria. Particular efforts shall be made to increase diversity within employee groups that are homogenous as regards gender, age, origin and education where appropriate. In addition, it must be ensured that there are equal opportunities for career development, appointments and access to vocational education.

 

Points of emphasis regarding the right to equal pay are as follows:

 

  • Equal rights views are to be regarded as equivalent to other important views when recruiting staff and making appointments.
  • Both men and women shall be encouraged to apply for advertised positions. Ensure that the company is a workplace in which there is equal opportunity and possibility of career advancement irrespective of gender.
  • That the company is a workplace where everyone enjoys the same opportunities for vocational training and education.

 

 

 

Objectives Action Responsibility Time frame
Ensure equal rights on employment.

Advertisements for available positions shall not be gender biased, and care shall be taken to take both genders into account when writing such advertisements.

Women and men are encouraged equally to apply for advertised positions.

Port Director, Human Resources Manager and Payroll Officer Always when positions are advertised.
Gender mix in working groups.

Special attention shall be paid to diversity in the group to which to new employees will belong when recruiting.

 

Management Always
Gender equality in management positions.

An analysis of the status of genders in management positions shall be carried out.

Special attention shall be paid to gender ratios when recruiting, and both genders should be encouraged to apply.

 

Port Director September 2019 and then every second year.

Equal opportunities for continuing education.

 

An analysis shall be made of the popularity for career development and continuing education shown by persons in comparable positions. Inform all employees and management during employee interviews and employee meetings about the possibility of access to continuing education.

 

Port Director,
Managers
September 2019 and then every second year.
Equal opportunity for career development. Account shall be taken of equal rights views in the allocation of tasks and when opportunities are provided for increased responsibility or career advancement. Port Director,
Managers
Always

 

Harmonisation of family and working life

 

Work and tasks shall, as far as possible, be organised so that employees can best harmonise work and private life, in accordance with Article B.4 in the Faxaflóahafnir Human Resources Policy.

 

Focus areas regarding the harmonisation of the family and working life are as follows:

 

  • Create conditions for employees to co-ordinate work and family responsibilities.
  • Respond to the different circumstances of each employee to the extent possible.
  • Take full account of employee rights regarding maternity/paternity leave. 

 

Objectives Action Responsibility Time frame
Flexibility to fulfil family responsibilities.

Employees are provided with measures such as flexible working hours if possible or other solutions as circumstances permit.

Entitlement to sickness leave to care for ill children.

Port Director,
Managers
Always
Harmonisation of family and working life

The right to maternity/paternity leave.

Maternity/paternity leave or other birth-related circumstances shall not have a negative impact on decisions on career advancement.

Port Director,
Managers
Always
Both fathers and mothers shall be equally encouraged to utilise their right to maternity/paternity leave as well as sickness rights for their children. Port Director,
Managers
Always

 

 

Bullying, prejudice and gender-based violence

 

Faxaflóahafnir sf. does not tolerate bullying or violence of any form by employees and has established for itself a policy on bullying.

 

All employees have the right to be treated with respect. Bullying, prejudice and gender-based or sexual harassment is not tolerated within Faxaflóahafnir. Employees are to be informed, on a regular basis, about the characteristics of sexual harassment and gender-based violence and how to respond to suspicions or knowledge about such behaviour within the company in accordance with action plans. Reference is made to Regulation No. 1009 from November 4th, 2015 on bullying, sexual harassment, gender-based harassment and abuse in the workplace.

 

Points of focus regarding bullying, violence and harassment are as follows:

 

  • Educate employees about how bullying is defined, what it involves and how it may manifest. 
  • Point out the importance of responding appropriately and immediately to any possible bullying cases within the company.
  • Address, according to harmonised procedures on bullying, sexual harassment, gender-based harassment and violence, in a professional and non-biased manner.
  • Ensure equality and show consideration and follow the rules of personal privacy in all actions.

 

 

 

Objectives Action Responsibility Time frame
Take effective measures against gender-based violence, gender-based harassment and sexual harassment. Employees are to be informed and educated about the Administration of Occupational Safety and Health’s instruction pamphlet on bullying and sexual harassment in the workplace. Quality and Marketing Director Presented annually at employee meetings in the autumn.
Always respond to cases that arise.

Work according to procedures on bullying, violence and harassment.

Review of cases and examination of effectiveness.

 

Quality and Marketing Director September 2019 and annual review.

 

 

 

Follow-up and maintenance

 

The Equal Opportunities Programme shall be reviewed every three years in accordance with the provisions of the Equality Act. The policy shall be presented to the employees of Faxaflóahafnir who are also to be given information on the progress made by Faxaflóahafnir as regards equal rights issues.

 

Objectives Action Responsibility Time frame
Ensure that the equal rights programme is a living document and under continuous development in tune with the achievements of Faxaflóahafnir in equal rights issues. Update the equal rights programme in accordance with progress, experience and measurements Port Director,
Quality and Marketing Director
January 2022.

 

 

 

Approved by the board of Faxaflóahafnir sf.
April 12th, 2019.

 

Gísli Gíslason, Port Director.

 

 

 

 

 

 

 

Associated Icelandic Ports is a port management company which attaches great importance to safety matters. This includes being a leading company in port safety matters and working to constantly improve on raising safety awareness among staff, customers and service providers, thereby minimising the risk involved in the company’s activities.

Associated Icelandic Ports operates at four different port areas. The scope of the company’s work – and that of other companies’ work – in these areas requires the utmost care. The company is therefore committed to ensuring the safety and health of its staff. 

Associated Icelandic Ports’ main priorities in safety matters are as follows:

* To ensure safety, minimise risk and promote an accident-free workplace, so that everybody gets home safely in both mind and body.

* To ensure active staff participation and management support concerning safety matters.

* To be aware of and meet all requirements laid down for its activities.

* To ensure safety matters are foremost when designing and operating buildings.

* To conduct regular and targeted monitoring of work areas, building, machines and safety equipment.

* To ensure safety matters are foremost when buying goods and services, thereby promoting progress in safety matters on the labour market.

* To encourage contractors and operators in port areas to meet and follow recognised safety requirements.

* To adopt a certified safety management system in accordance with the ISO 45001 standard and work to constantly improve, by learning from and improving on what can be done better.

 

Approved by the board of Faxaflóahafnir sf.
June 21st, 2019

Gísli Gíslason, Port director